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SAAC 38 Convention Fontana, CA

Discussion in 'Events Forum' started by rshelby, Jun 11, 2013.

  1. rshelby

    rshelby ShelbyForums Admin Staff Member

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    SAAC 38 Convention
    JULY 4 - 5 - 6, 2013
    Auto Club Speedway
    FONTANA,CA

    SAAC returns to the West Coast this year with our National Convention at Auto Club Speedway (formerly California Speedway) in Fontana, California...the site where SAAC-27 and SAAC-30 were held.

    Auto Club Speedway is a massive complex perfect for an event such as ours. Plenty of parking and a massive paddock area, with grandstands right in the heart of the action. The main track is a Two-mile D-shaped oval, and of course, we augment this with an infield road course, making for a 2.8 mile circuit.

    This makes for an exciting open track experience and perfect for our Vintage racers. As have done in the past, the schedule will have two full days of Open Track, a full day of Car Shows, Vintage Race action and a Trans-Am feature race.

    LOCAL HOTEL ACCOMMODATIONS
    We have designated the Ontario Airport Hotel and Conference Center as the host hotel. You may call 909-980-0400 and ask for reservations, you will be connected to a call center. The firm is Coast Hotel and Resorts (formerly the Hilton® Ontario Airport Hotel.) Indicate you want to reserve at the Ontario Intl Airport Hotel in California. Use the group code "Shelby Automobile Club" The rooms are blocked for $79 single king or double. There is limited availablility for rooms.
    For alternative lodging, view the hotels in the Ontario area here:
    http://www.ontariocc.com/ontario/hotels/

    The Evening Social will be held at the Speedway; the Dinner will be at the host hotel.

    THURSDAY & FRIDAY EVENING PROGRAMS
    The popular Evening Social will be held at the Speedway Thursday night. We are planning to convert one entire garage complex into a venue for the Social. There will be displays, exhibits, club representatives and plenty of room to sit and meet with fellow attendees.

    Our Friday Dinner will be at the Ontario Airport Hotel and Conference Center, with a Cocktail Hour prior to the dinner. The banquet hall is very large, but we are sure the dinner will sell out early. The Evening Program, which immediately follows the meal will be open to all registered attendees on an SRO basis.

    REGISTRATION FEES
    SAAC Members, Advance Registration - $15 Per Person/Per Day.
    Non-Member and Walk-up Registration, Day of the Event - $20 Per Person/Per Day.
    Everyone 16 years or older must pay the registration fee - either in advance or when you arrive. There is no charge for kids 15 and under.

    REGISTRATION
    We will have the Advance Registration online shortly. It will allow Online registration or conventional print and mail. After we receive your registration we will send you an acknowledgement by email.

    OPEN TRACK will be held on Thursday and Friday. Full day slots are available for each day.
    Open Track slots will be allocated on a first-come, first-served basis to SAAC National members with Ford-powered cars only (exceptions can be made, on a case by case basis).

    If you would like to run your car but are not a member, you will have to join during the registration process. No exceptions. We are expecting the open track spots to all be filled by convention time so if you are serious about running you should register in advance (a word to the wise). Open track entry fee is $295 per car for Thursday or Friday (includes AM and PM sessions); Two drivers may share a car (entry fee is based on the car — not the number drivers; the second driver need not be a club member). All drivers must attend the daily Drivers Meeting prior to going out on the track that day and all cars must pass a safety inspection. The open track is NOT a competitive event. Please understand that. You are NOT racing.

    There may be a few vacant spots available on the morning of the event due to last minute cancellations, and if so they will be filled on a first-come, first-served basis at Tech Inspection. We cannot guarantee that any spots will be available at that time so we strongly recommend registering in advance. Pre-Registration insures that you will receive advanced information which will help you to understand how the event is run and exactly what will be expected of you when you arrive with your car at Tech Inspection. You may run your car as hard (or as easy) as you feel comfortable doing. We run rain or shine; there will be no refunds in the event of less than perfect weather.

    WHEEL-TO-WHEEL RACING will be held on Friday. First, we will feature the Vintage Cobra/Shelby competition, always a favorite event. It’s like stepping back into the 1960s. Detailed race information and entry forms for the Vintage Cobra/Shelby race are available for the asking. All drivers must have a current competition license issued by a recognized sanctioning body and cars must appear-period correct and pass a typical race safety inspection. In addition, we will feature the Historic Trans Am cars from 1966-1972 in a competitive action separate race — Mustangs, Camaros, Challengers, Javelins, all restored exactly the way they raced in Trans-Am competition in the late 1960s and early 1970s. They will be running practice and qualifying on Thursday, and qualifying and competition on Friday. Entry for the Trans-Am race is by invitation only. Cars must be recognized by the Historic Trans-Am Group.

    Entry for the Vintage Cobra/Shelby Race is $375 and this includes a three-day convention registration for the driver and one crew. Additional overcrew registrations are available at $15 per person per day.

    PARADE LAPS. If you’d like to take a tour of the track during the lunch break you can do that—with passengers. Any vehicle in the paddock is welcome to join in for parade laps on Thursday and Friday. Speeds will be held to 55 MPH. Passengers will be allowed and helmets will not be required. Parade lap spots are available by pre-registration. There are a limited number of spots available on each day. There may be spots available on the day of the event. You’ll have to check at Tech Inspection the morning of the event. Fee and times are to be announced.

    PADDOCK GARAGES will be available on a first-come, first-served basis. These are NASCAR style garages. Each will hold 4 cars to store, 2 cars to work on. They will be available all 3 days (no single days and no single car rentals: find a garage buddy and chip in). Cost is $600 per garage door for the weekend. We suggest that if you want a garage you reserve it quickly. They will not last long. Garages will be available at 5 pm on Wednesday.

    JUDGED CONCOURS will be held on Saturday morning. Judging begins at 8:30 am and, depending on the number of cars in the class, can last until 4 pm. Entry into the Concours Car Show is by pre-registration only, open to SAAC National members only.

    The entry fee is $100 per car and spaces are limited to 6 cars per class (due to the time it takes judges to evaluate each car). You cannot enter the Concours after you arrive. There will be Concours classes for the following cars: Cobras (CSX2000 and CSX3000 cars only), Shelbys (all years), Bosses (302 and 429), Tigers and Competition Cars.

    There are 3 levels: Division I (stock/original cars); Division II (non-NOS cars); Division III (original/unrestored “Survivor”). All other cars qualify for the Popular Vote car show. The same car cannot be entered in more than one show. Concours entry is on a first-come/first-served basis. Judging guidelines will be sent to all entrants in advance. All trophies will be engraved with the winners’ name and car serial number and mailed after the convention.
    The Concours entrants will be on display all day Saturday.

    Please note: the SAAC Concours is a serious competitive event. Entries which are observed to not be up to judging standards will be rejected and will not be evaluated.

    POPULAR VOTE CAR SHOW will also take place on Saturday. All cars not in Concours are eligible. All cars will be evaluated by the attendees voting for their favorites. A team of judges will also determine the winners in several specialty categories. Entry fees for participants will be announced shortly.
    PARTS SWAP SPACES will be assigned on a first-come/first served basis in the Paddock area of the track.

    Vendors will be able to stake out their territory at 5 pm on Wednesday. The Parts Swap will run Thursday through Saturday. There is no pre-registration for parts swap spaces. Once you set up there will be no need to move; only secure your belongings before you leave for the evening. There will be a one-time swap meet space fee of $10 per frontage foot (spaces are approx. 20’ deep) — payable after you set up. This charge will cover the entire convention. Complete swap meet details will be mailed to anyone who checks the appropriate spot on the pre-registration form. All swap meet vendors and their staff must pay the daily registration fee in addition to the swap meet space fee. Swap Meet vendors are invited to set up on Thursdays evening coincident with the Evening Social.

    THURSDAY EVENING SOCIAL at the Track is free for all registered attendees. If you arrive late on Thursday, or do not register for that day, admission to the Social will be a $10 per person fee.

    SHELBY EMPLOYEES REUNION will be an extra special event at this convention. We have invited the former employees to spend a full day with us at the track. With the help of Bob Shaw, we will have activities and a meeting session with those folks who were part of creating the legend we honor.
    More details will be announced, with specific locations and schedule.

    SATURDAY EVENING DINNER and PROGRAM will also be held at the Ontario Airport Hotel and Conference Center. The program will be preceded by a Cocktail Hour and sit-down dinner. Tickets are available in advance. They are $50 each. We will be required to give the caterer a firm number 3 weeks before the convention. so tickets will likely sell out. We suggest you reserve yours in advance.

    GOLF CARTS will be available at the track. Info on this will be forthcoming. Contact us and we will email you info as soon as we have it. email: membership@saac.com

    REFUND POLICY. Registration refunds (less a $20 service charge) will be made if we receive written, fax or e-mail notification of your cancellation prior to June 15th, 2013.

    Open track refunds: once all slots have been filled there will be no refunds. In the past we have attempted to issue refunds to those who signed up in advance and then, at the last minute, found that they would not be able to participate. In the meantime all slots had been filled and we had to turn people away. In some cases not being able to run meant those people either did not bring their cars or did not attend the event. When slots became available at the last minute due to these eleventh-hour cancellations, those people who had wanted to run were not in a position to do so. The whole situation strikes us as unfair, so we have adopted a strict open track refund policy. No refunds will be made once the event begins or after the event. Credit for future convention open track spots will be issued.

    Dinner ticket refunds will be made prior to June 15th when written notice of cancellation is received. Refunds cannot be made after that time as we will have confirmed the final number of meals with the caterer.
     

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